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All registrations (conference participation and pre-tour) will begin on January 14, 2025

Pre-Conference Tour Information 【July 6-11, 2025】

In the upcoming ITRC2025, we are planning a one-week tour prior to the conference to give participants the chance to gain a deeper understanding of the culture of Japan, the host country, and to help make the experience even more enjoyable.
On the tour we will take in Fukuoka, a large city in the Kyushu region, and visit Hiroshima, Kyoto, Kamakura, and Tokyo. We will visit a golf course that uses Zoysia grass as well as cultural heritage sites such as shrines, temples, gardens, and a fish market.
We are planning a 6-day itinerary, from July 6-11, using Shinkansen bullet trains and buses to take us from Fukuoka, Hiroshima, Kyoto, Kamakura, and Tokyo, where we will finish at the Karuizawa Prince Hotel.
The cost is expected to be approximately $2,200 (including the Shinkansen pass).
The current itinerary and travel details are shown below.

Itinerary

As of September 1, 2024

Date Visit site Place to stay
6th of July Sun. Stay at Hakata in Fukuoka Fukuoka
7th of July Mon. Fukuoka—Keya Golf Club—Fukuoka—(JR bullet train)—Hiroshima —Peace Memorial Museum Hiroshima
8th of July Tue. Hiroshima—Miyajima Shrine—Hiroshima—(JR bullet train)—Kyoto Kyoto
9th of July Wed.. Kyoto—Kiyomizu-dera Temple—Kinkaku-ji—Fushimi-Inari—(JR train)—Tokyo Tokyo
10th of July Thu. Tokyo—Toyosu Fish Market—Hamarikyu garden—Senso-ji—Tokyo Sky Tree Tokyo
11th of July Fri. Tokyo—Shibuya(Downtown area)—Karuizawa Karuizawa

Prices and schedule are subject to change.

【Important Information】

    1. The meeting point is at Hakata, Fukuoka, in the western part of Japan on July 6. Please make your own travel arrangements to this point.
    2. The nearest airport to the meeting point is Fukuoka Airport. If you are coming from overseas, you will need to fly into Narita or Haneda Airport, then transfer to a domestic flight to Fukuoka Airport.
    3. The total distance walked at each of the destinations visited each day will be about 8 km (5 miles).
    4. On the first day, we will send a large piece of luggage to the hotel in Tokyo where you will stay on Wednesday. Please bring a small bag to carry your luggage for the two nights from Monday to Wednesday.
    5. The first stop on the first day will be a golf course established with Zoysia grass, with an explanation given by an American golf course superintendent, followed by visits to tourist attractions to get a taste of Japanese culture, which we are sure you will enjoy. Tour participants are advised to wear comfortable shoes with low heels (sneakers are recommended) as they will be walking at the sites visited.
    6. On the last day, we will take a bus from Tokyo to the ITRC2025 venue at Karuizawa.

【General Information】

    1. The weather at the destination during the period of the tour will be extremely hot. Please dress for the heat and bring several changes of clothes.
    2. When returning home, please take the Shinkansen bullet train from the nearest Karuizawa station to Tokyo station, and then take the train to your respective airport, Haneda Airport or Narita Airport, before returning to your respective countries.
    3. Limousine buses are also available from Karuizawa Prince Hotel West to Narita Airport.
      (a) Karuizawa Prince Hotel West 08:00 → Narita Airport Terminal 1 11:45
      (b) Two limousine buses depart from Karuizawa Prince Hotel West at 14:00 and arrive at Narita Airport Terminal 1 at 17:45.
      (c) A one-way fare is 5,000JPY. Reservation is required.

Pre-Tour Fee

Pre-Tour (ITS & JSTS members and their accompanying person)　(July 6-11) JPY USD*1
1 person 330,000 2,200
* The fee includes hotels, all meals and transportation by bus and Shinkansen.
*If you wish to share the room with accompany persons, please let us know when you apply for this tour.

*1 USD prices estimated based on an exchange rate of 1 USD=150 JPY.

    • Tour itinerary: 6-day tour. Trains and buses from Fukuoka in the southwest, ending at the ITRC2025 venue in Karuizawa.
    • The meeting point for the tour is at a hotel in Hakata, Fukuoka. Please make your own way to the meeting point.
      The nearest airport to Hakata is Fukuoka Airport (FUK)
    • The fee includes hotels, all meals, and transportation.
      The fee includes the cost of transportation during group activities.
      Breakfast, lunch, and dinner are included in this estimated price (excluding dinner on July 6 and 11).
    • Deadline for registration: to be confirmed.
      Applications for the pre-tour may be submitted separately from conference applications; pricing will be finalized in January 2025.
    • Registration will only be considered completed with full payment.
    • The minimum number of participants is 30 and the maximum number is 45, and applications will be accepted on a first-come, first-served basis.

*The tour will be cancelled if the minimum number of participants is not reached.